Staffing & Care Optimization
Mindset Medical's Vital-Trac delivers objective patient metrics to optimize staff scheduling, task prioritization, and facility utilization across health systems. Real-time heart rate and respiratory rate data from patient-owned smartphones enables precise resource allocation without wearables or hardware investments.
Dashboard
Real-time unit overview
ICU-1
ICU-2
ICU-3
ICU-4
MED-1
MED-2
MED-3
MED-4
<3 bpm
Accuracy
60s
Scan Time
<5m
Provider Provider
Staffing Challenges Today
Healthcare leaders face persistent staffing shortages amid fluctuating patient acuity. Without physiologic data, high-risk patients receive delayed interventions while low-acuity units remain overstaffed.
Persistent Staffing Shortages
Healthcare leaders face chronic staffing gaps amid fluctuating patient acuity. Manual assessments create scheduling inefficiencies and overtime expenses.
Subjective Nurse Reports
Without physiologic data, acuity scoring typically relies on subjective assessments. High-risk patients receive delayed interventions while low-acuity units remain overstaffed.
Delayed Deterioration Detection
Manual monitoring misses early warning signs. Care delays and code blue events occur when vital trends go untracked between scheduled assessments.
Our Clinical Intelligence
Patients complete guided 30-60 second face scans via secure patient portal links upon admission, transfer, or routine checks. Clinically validated pulse rate and respiratory rate metrics are automatically sent to the designated provider.
Pre-Visit
30–60 Second Face Scans
Vitals captured before the appointment allow clinicians to reduce the time allocated for manual assessments, reducing scheduling inefficiencies.
Objective Data
Validated Vital Signs
Pulse rate and respiratory rate achieved an accuracy of ±3 bpm. Compared against the gold standard for medical devices: ECG and capnography.
Real-Time
Automated Vital Collection
Health metrics flow directly into workforce management systems for real-time staffing adjustments, enabling early intervention for chronic conditions.
Built for Core Acuity
Workflows
Objective intelligence at every clinical touchpoint from admission to discharge.
Pre-Admission Scans
Inform initial staffing needs before patient arrival.
Shift-Change Vitals
Refresh unit-level acuity dashboards at every handoff.
Escalation Triggers
Include comparison of patient’s vital signs to population norms or to historical data on the same patient as input for automatic alerts.
Discharge Readiness
Serial measurements assess when patients are ready for discharge and provide a baseline for home monitoring.
Operational Benefits
Measurable impact across scheduling, safety, length of stay, and resource allocation.
References
- Health Research and Services Administration. (n.d.). Telehealth Research Recap: Remote Patient Monitoring. Telehealth.HHS.gov.
- Pérez-Ferre N, Galindo M, Fernández MD, et al. A Telemedicine system based on Internet and short message service as a new approach in the follow-up of patients with gestational diabetes. Diabetes Res Clin Pract. 2010;87(2):e15-e17. doi:10.1016/j.diabres.2009.12.002
- Taylor ML, Thomas EE, Snoswell CL, Smith AC, Caffery LJ. Does remote patient monitoring reduce acute care use? A systematic review. BMJ Open. 2021;11(3):e040232. Published 2021 Mar 2. doi:10.1136/bmjopen-2020-040232
- Rockey-Bartlett C, Morelli J, Coffel M, Geracitano J, Lafata JE, Khairat S. Effect of remote patient monitoring on healthcare use among patients with cancer: A systematic review. Digit Health. 2025;11:20552076251384220. Published 2025 Oct 9. doi:10.1177/20552076251384220
- Dhaliwal JS, Dang AK. Reducing Hospital Readmissions. In: StatPearls. Treasure Island (FL): StatPearls Publishing; June 7, 2024.
- Mindset Medical data on file from provider partners.
Real-Time Decision Support
From intake, bedside, discharge to home, executive analytics — actionable intelligence at every level.
Escalation Optimization
Prioritize interventions based on objective vital trends rather than call-light volume. Proactively follow up with patients before they seek acute care or present significant deterioration.
Offload Resouces
Automate monitoring intervals and shift resources from staff data collection to self-measurement. Shift data collection to text-based rather than rely on in person visits and staff phone call follow ups.
Executive Analytics
Use real-time vital signs to update acuity-adjusted staffing ratios, readmission correlations, and CMS quality measure performance across networks.
Frequently Asked Questions
Common questions about operations and staffing with Vital-Trac.
Request a Demo
Experience acuity-driven staffing optimization with your clinical leadership team.